Async prep: groom the backlog 2 days before planning
1-2 hr async, 2 days before planning
Capacity: 32 SP across 4 engineers. Committed: 30 SP. Stretch: 35 SP.
Calculate the team's actual capacity for the sprint
30 min
Shipped: 28 SP (88% of commit). Carryover: 2 SP. Velocity: 28 SP.
Define a single sprint goal in one sentence
15 min
Capacity: 30 SP across 4 engineers (1 PTO). Committed: 28 SP. Stretch: 33 SP.
Run the planning meeting in 60 minutes flat
60 min meeting
Shipped: 30 SP (107% of commit). Stretch hit. Velocity: 30 SP.
Reserve 20% slack for unplanned work
Built into the meeting
Capacity: 32 SP. Committed: 30 SP. New eng joined; ramp-up budgeted.
Ensure every committed item has a single owner
Built into the meeting
Run a 15-minute mid-sprint check-in
15 min, mid-sprint
Run a 30-minute sprint retro at sprint end
30 min, end of sprint
Track velocity, but don't worship it
5 min/sprint